Archive for the Meeting Minutes Category

March meeting started at 7:00pm and was held at the Legion in Orleans on March 2, 20106. There were 5 Members and 5 officers present

The Secretary reports and Treasures report was read and accepted.

Harley Raffle

Jason will work with Green Mountain Harley on a price of a bike this month so we can vote on it at the next meeting. We will have tickets available for the July meeting. Need to think of a door prize costing ~ $150. Gabrielle would like members to provide ticket#s they usually sell or want for themselves and how many tick- ets they will want to help facilitate ticket distribution this year.

Toy Run

Holly with send follow up email to Phil Scott to confirm he will speak this year. Jason & Gabrielle will bring the trailer this year. Will ask if the boy scouts or girl scouts want to set up to sell food etc. Ask Veteran’s Place is they would like to sell raffle tickts.

Scholarships

Due the end of March, Have received a few already. Miscellaneous
Discuss setting up at the Barton Fair with brochures etc to help promote UVM– have members there as we can. Need updated applications, who we are. Will look at getting more bumper stickers or window clings, ket chains etc.
Jeff Cota and Jeff Harper will look into doing an updated “We Ride” video as PSA. Start posting meeting on the Front Page Forums.

Looking into Beast of the East 2017– potential of sending a couple members.

Jeff Harper moved to close meeting at 8:00pm. Casey 2nd.

Next meeting will be April 6th at the VFW in Hyde Park starting at 7pm. Remember its burger night!

February meeting started at 7:00pm and was held at the Hyde Park VFW on Feb 3rd. There were 4 Mem- bers and 5 officers present

The Secretary reports were read and excepted and the Treasures report was read and accepted after a few changes.

Annual Officers Election:
Casey moved for secretary to cast 1 vote for existing slate of officers. Mike 2nd.

Harley Raffle
We will ask the VFW to advertise our band next year on the sign to help increase door sales. We will order tickets in June for July meeting. Will have tickets sorted and hand everyone tickets and a list of the #s they have. They will be responsible for letting me know if tickets exchange hands or for the ticket money. Discus- sion was had, decided to ask ETA to join us again. Holly will contact them. We will see about arranging the floor so that we don’t have to pay the extra for them to set up early. Ted now has insurance on the bike so we will remove ours. Still need to have Ted sign the release. When Jason/Clarence & Mike go get prices for the bike they will find out the difference in Street Bob
vs a Low Rider.

Toy Run
This years event is 8/13. Decided not to solicit kids to do the shirts. Will have Joe do the design and have shirts and posters match again this year. Holly will ask the food vendor not to sell water as discussed last year. Doug Owen volunteered to be Santa at the event. Holly will confirm with Red Knights they are available to help with parking again. We will use Casey’s generator and play music this year. Keith or Sed will ask Ms Vermont to attend again to. Holly will email about being on the 30 again.

Scholarships
Due in March.

Miscellaneous
Jason will bring Green Mountain Harley calendar of event to the next meeting, try to set 2 dates for us to set up and promote UMV and the Harley Raffle.

Decided to “adopt” the Veteran’s Place– try to get Legion and VFW to do donation boxes with a list of items they need. Gab will do a couple of quits with UMV reimbursing for material. We will do a BBQ for them sometime when the weather is nicer.

Mike will look on Craigslist for some ramps to keep in the trailer.

Next meeting will be March 2nd at the Legion in Orleans starting at 7pm

January meeting started at 7:10pm and was held at the Orleans Legion on January 6th. There were 5 Members and 5 officers present

The Treasurer & Secretary reports were read and excepted.

Harley Raffle
Decided to meet at the VFW at 1 to start set up. All members able to help, be come then. Looks like we are all set on all the supplies needed. Phil might have personal event on Saturday that might interfere with HR, asked Kevin Jones to stand in for him if he is not available. We have 3 tickets remaining– Let Gab know if you sell one. Casey has 1 and Gab has 2.

Toy Run
Phil Scott is “penciled in” as out guest speaker for this years event. Bottomless Pit confirmed he will send check to Shriners for $200.00

Scholarships
Where sent out in the first week of January and emailed to Green Mountain Tech Center and Lake Region per their requests.

Kingdom Thunder
Discussion was had and it was determined no one has enough time to spear head the event. Will try for a weekend away as a group instead. We agreed if someone outside the group wanted to run it we would support.

Miscellaneous
Joe has done some research on on-line tracking for memberships, accounting, raffles ect. Decided to look more into the membership tracking to help with change of roles.

Discussion was had on possibly using some of our funds to help pay of Group trip to Maine in July. Gab will do some research on cost of hotels and Joe will announce possibility of event ask members to let us know who would be interested. Will discuss more at February meeting.

Clarence will check with H&R Block about limitations to bank account balances when he gives them info on last years bike winner.

Meeting adjourned at 830pm.

Next meeting will be February 3 at the Hyde Park VFW starting at 7pm

11/04/2015
Novembers meeting started at 7:20pm and was held at the Orleans Legion.. There were 3 Members and 4 officers present.

The Treasurer & Secretary reports were read and excepted.

Harley Raffle
Holly confirmed with Texas Roadhouse they are on board for the meal this year. Price is $9pp (.01 more per person) with the standard $150 delivery charge. Fresh rolls, salad, pulled pork and corn. Holly will check with them about additional 2 $50 gift cards for prices. We will check with Donnie to ensure there is enough paper products.

Holly checked with Town and Country for possible option for next years raffle. Thought the space might work, needs to discuss prices with the owner.

We need to discuss with VFW at the next meeting about the pick up time. Felt they were pushing people out the door starting the pick up early.

Toy Run
Discussed options for next years speaker. Phil Scott was mentioned.

Miscellaneous
We decided to send flower/balloons/something to Margie as she finishes up her treatment as a “UMV is thinking of you” Holly will get this taken care of. Casey motioned, Phil 2nd.

Turkey challenge this year was discussed. Decided the do the normal ~$200 worth of turkeys for WLVB and a $200 check for the fill the truck challenge in NEK. Gabrielle will take care of check in NEK and Holly will do Turkeys in Morrisville. Phil made the motion, Kevin 2nd.

Discussed posting pictures on Facebook page of different rides members take and posting rides even if its last minute= never know who might be looking for something to do.

Meeting adjourned at 800pm.

Next meeting will be December 2 at the Hyde Park VFW starting at 7pm

October Meeting Minutes

The October meeting was held October 7, 2015 at the Hyde Park VFW. There were 3 members and 5 board members present. The meeting started at 7pm.

The treasurers and secratary reports were read and accepted as read. Kevin motioned and Mike 2nd.

Toy Run We believe the water issue has been settled. Holly sent a check for what we thought we owed and they cashed the check. Crystal Rock will pick up the cases of water in question as they don’t seem to know how many cases come on a pellet still.

Harley Raffle: Holly still hasn’t heard from Texas Roadhouse about a price or contract. She will send another email and leave a message requesting a return call by Friday or we will need to find someone else so we are sure we have food service for the event.

The Meeting was adjurned at 750.

September meeting started at 7:20pm and was held at the Orleans Legion.. There were 6 Members and 5 officers present.

The Treasurer & Secretary reports were read and excepted.

Harley Raffle

Still waiting for confirmation from the new Texas Roadhouse Rep Meghan Bouvier that they will do the meal again this year. Discussed options if they won’t to include Bottomless Pit. May have possible issue with tick- et #83– decided if she decides not to come we will raffle it off at a meeting.

Toy Run

Still no bill from Vt Pure despite multiple calls from Holly. Will wait to hear from them. Will leave remain- ing pallet at BC/BS for next year. Good TV coverage for this years event. Only had 32 shirts left, made $920.
Miscellaneous

Clarence will give donation check for Kamp Takumta to group leader leaving from Hardwick.

Meeting adjourned at 750pm.

Next meeting will be October 7th at the Hyde Park VFW starting at 7pm

Wednesday, August 5, 2015

Meeting started at 7:10 PM.

There were 3 officers and 6 members in attendance: Holly, Clarence, Joe, Lorelei, Donnie, Mike, Kevin, Roadie and Casey. There were no guests.

Pledge of allegiance.

Minutes from July meeting were read and accepted.

Clarence gave the treasurer’s report, the group voted to accept. If you want to see a treasurer’s report, come to a meeting.

Harley Raffle – nothing much new, tickets are selling fast. Texas Roadhouse has a new manager and we will hear from them about catering in August.

Toy Run – Red Knights are leading the group from Essex and handing parking at the State House. Dana cannot lead the group from Newport, Kimball will. A pallet and a half of bottled water is order, we will be selling it. Donnie and Clarence are working out how to get the trailer, cooler and ice to Blue Cross. Donnie’s bike is in the shop, the bike with the big flag; hopefully it will be ready for Saturday. Holly’s bike will be flying 2 flags, Vermont and US.

We are meeting at Maplefield’s in Morrisville at 8:00 AM on Saturday. We’ll stop by Holly and Joe’s on RT 12 to pick up the t-shirts and then head to Montpelier and Berlin.

The Veterans Place, an organization from Northfield that assists homeless vets will be handing our flyers and selling raffle tickets at the toy run.

There is a vintage trailer show in Montpelier and the fire department is doing a fill the boots donation. They are all aware of the Toy Run and are supposed to be out of the way.

There are after the Toy Run parties at Wilkins’ HD in Barre and the Moose Lodge in Williamstown. UMV donated $200 to the Military Kids charity that the Williamstown party supports. They thanked us on Facebook.

WCAX may or may not cover it.

There was an article in the Times Argus, mostly about the after party in Williamstown but it did mention the Toy Run.

St. J radio station still saying meet at the mall, Mike will contact them, Roadie will put up signs at the mall saying go to Maplefield’s.

We’re putting together a first aid kit for the trailer.

Reimbursing whoever pulls the trailer around was discussed. We will find the current IRS set mileage rate and adopt that as policy. Clarence said he will donate it back to the organization. We should have this in place.

We’re renewing our yearly MRF membership.

Camp Takumta – we will be making our usual $500 donation. The ride is September 12 for anyone who wants to attend.

We raffled off a Harley Raffle ticket among those present, Casey won – congrats.

Meeting adjourned at 8:04.