Archive for the Meeting Minutes Category

September meeting started at 7:25pm and was held at the Orleans Legion on September 7, 2016. There were 5 Members , 4 officers present.

The Secretary reports and Treasures report was read and accepted.
Harley Raffle

Signed the contract with Hyde Park VFW for hall in January. Still trying to get alternative menus from TRH.

Toy Run

• Discussion was had on who gets free t-shirts going forward. It was decided that members working at the event and the officers that escort will be the only ones receiving them.
• Discussed concern with lack of traffic control at the 5 way intersection in Barre. Jason will ask Combat Vets if they would be willing to help with road dogs next year. Also discussed that we need to talk to Sam Hill about riding faster if he intends to participate next year– at least keep up with the lead police car.
• Mike Burt is working on getting the Capital Building for next year.
• Michelle Barton is willing to come back next year
• We will need to consider placement of the music next year– it makes it to difficult to hear while selling

tshirts- need to purchase an additional tent as well. Miscellaneous

Richard brought up offering to pay for the VT Safety Course for new members if the are active members for 1 year. Some discussion was had about how to make this work– we will think about it and discuss again at the next few meetings.

Discussed practicality of having the PO box in Montpelier– getting stuff after event dates. Gabrielle will find out the cost of a box in Morrisville where mail could get picked up at a more regular interval. Holly will call Capital Paper to get a handle on what our actually annual cost is with them.

Meeting closed at 810.

Next meeting will be at Hyde Park VFW (remember it’s burger night) on October 5th starting at 7pm

Meeting started at 7:25 pm at the VFW in Hyde Park, VT.
3 officers and 5 members were present: Holly, Joe, Clarence, Donnie, Troy, Dave, Keith and Sed.
Treasurer’s report was read and accepted.

Harley Raffle
Dave suggested a boot/glove warmer as the final prize.
Texas Roadhouse has not replied about alternate food items
Make sure you keep Gabriel up to date on your tickets; you are responsible for the tickets issued to you, if you give them to someone else you must let Gabriel know.

Holly and Clarence will sign with VFW after the meeting for the hall for the raffle.

Tatro’s sent a donation in March with no note attached but it was for $125. Holly was able to confirm with Donnie that it is for a ticket and they don’t need a particular number.

Toy Run
Shirts folded and ready, thanks to Gabriel and Jason for the use of their place.

Phil Scott is confirmed, his Indian will be delivered to the staging area and he will arrive in time to ride to the State House.

Keith and Sed have tested the PA system with an MP3 player and it works great so we’ll finally have music at the staging area. They have not tested the system with a generator yet will keep working on that.

Troy suggested contacting Star 92 radio station, Sed will follow up. Holly will contact WDEV. Mike will call WCAX.

The convertible transporting Miss Vermont will be behind the UMV active member group (and Phil Scott) at the front of the procession to the State House. We don’t know if Phil has a security detail or not, the primary is the Tuesday before the Toy Run and we expect him to win.

Michele formerly of Busy Bee diner is ready to provide food at the BCBS staging area; she knows that we still have some water to sell ourselves.

Rick Diesel suggested that port-o-lets are not positioned along the entry route to the parking lot; Holly is contacting maintenance at BCBS about that.
Johnson Farm and Garden has donated toys, they’re at Donnie’s.

BACA – Bikers Against Child Abuse will have a table at BCBS. We haven’t heard from the Veteran’s Place.

Misc.
We received thank you letters from Camp Takumta and from some of the scholarship recipients.

Coot’s Memorial Ride is Saturday, August 6, 2016. Be at the Lowell School at 11:00 am, kickstands up at 11:30 for the ride to the VFW in Hyde Park. The forecast is that the rain will stop early in the morning and it will be good weather for the ride. Reception is at noon at the VFW.
Meeting adjourned at 8:25.

Next meeting is Wednesday, September 7, 2016 at the American Legion in Orleans, VT.

July’s meeting started at 7:05pm and was held at the Orleans Legion on July 6, 2016. There were 5 Members, 5 officers and scholarship guests present
The Secretary reports and Treasures report was read and accepted.

Harley Raffle
Still looking for $125-100 item for 2nd place and $50 items for 3rd & 4th place. Will use car wash kit as 5th place. Will ask Sed if she’s interested in working on.

Toy Run
T-shirts are in. Will meet at Jason & Gabs house Tuesday July 12th around 500 to fold them. Will order Pizza.
After much discussion it was decided to as Keith to rescind offer for Barb @ Wilkins to ride in the car during the Parade.

Joe will work on something to hand out to give “free” memberships at the Toy Run. Miscellaneous

Discussed and decided to donate $500 to Kamp TaKumta in honor of Coot and Marge. Mike moved, Phil 2nd. Clarence will get to the guy that brings the check down for us.

Meeting closed at 830.
Next meeting will be at Hyde Park VFW (remember it’s burger night) starting at 7pm

Junes meeting started at 7:30pm and was held at the Hyde Park VFW on June 1, 2016. There were 5 Members , 5 officers and 1 guest present

The Secretary reports and Treasures report was read and accepted.

Harley Raffle

Jason will bring check to Green Mountain Harley to pay for bike in full on 6/4 (as approved in prior meeting). Agreed to try to get down there to set up some weekend in August. Jason will ask if we can use there grill and we will provide hotdogs etc.

Holly asked Texas Roadhouse for possible menu alternatives, still waiting for response. Discussion was had on food vendor. Sed moved to have Texas Roadhouse do meal again, consider menu alternatives when we get list/prices. Keith 2nd. Gabrielle will order tickets to have for next meeting.

Toy Run

Michelle Barton from Busy Bee in Glover will be food vendor. She will have coffee and donuts available. Mike confirmed Caulkins is all set for portalets. Sed still waiting to hear confirmation that new Ms Teen Vt will be riding in parade. We think Phil Scott will be joining us in the ride.
Joe Benning has agreed to lead from St Johnsbury and speak. Mike confirmed with Maplefields still ok to stage there this year. Keith will lead from Morrisville Mobil/Maplefields.

T-shirt design and color options were discussed. Black & White $6.92, Color $5.24, Razor back tanks $8.61.

Designed on Black & White and to pay $79.99 for licensing of Santa. Joe will get price/order regular tanks vs razor backs.

Will order 24” x 10’ banners- Thank You Blue Cross Blue Shield on 1 side and Join UMV on the other.
Green Mountain Drone will be at the Toy Run and provide us with some video. Charlie O’s is having a 30th party in remembrance of Rob Clark.

Sed will look into Front Porch Forums to advertise and work on radio/tv stations. Curtis will put together PSA to run at Johnson State College.

Scholarships

Joe, Sed and Keith will work on wording of scholarships, eligibility etc. Discussed putting on line for submissions.

Miscellaneous

Ted Burnell has ramp that he’s willing to sell to us for $75. Keith moved to purchase, Phil 2nd. Jason will get check to him and pick up ramps.

UVM Ride in July– will meet and leave Orleans at 430, pick up people in Barton at 5 and head to STJ to pick up anyone there.

Meeting closed at 8:45

Next meeting will be July 6th at Orleans Legion starting at 7pm.

Mays meeting started at 7:00pm and was held at the Orleans Legain on May 4, 2016. There were 6 Members and 4 officers present

The Secretary reports and Treasures report was read and accepted.

Harley Raffle
Jason confirmed ordered bike with Green Mountain Harley and expects it to be in the end of May or the first of June. Holly will bring check to VFW for the deposit. Discussion was had and vote was made to have the car wash kit we won as the 5th prize. Still need 1-4 prizes. Discussion again about food vendors

Toy Run
Richard suggested Michelle Barton from Busy Bee in Glocer (had done Kingdom Thunder one year) as possible food vendor. Richard will have her call Holly if she is interested. Holly will send out request letters to the police and Mike will contact Phil Scott to try to get a confirmation for speaking. Joe will order the banners and email if feels it needs a vote on the price. Mike will confirm with Maplefields that we can stage there again

Scholarships
Need to have discussion about eligibility Miscellaneous

PSA “I ride” video NEK TV will send to every station in VT. Will try to get video from the Toy Run to include too.

UVM Ride in July– will discuss meeting times etc at the next meeting. Meeting closed at 8:15

Next meeting will be June 1 at the VFW in Hyde Park starting at 7pm.

Aprils meeting started at 7:00pm and was held at the VFW in Hyde Park on April 6, 2016. There were 8 Members and 4 officers present

The Secretary reports and Treasures report was read and accepted.

Harley Raffle
Holly confirmed the VFW. Discussion was has on whether to get another Street Bob ($13199) or upgrade to a Low Rider ($13899). Richard moved and Mike 2nd to purchase the Low Rider. Jason will deal with Green Mountain to get one ordered. Clarence wants to have a friend give us samples to possible do food this year. He will make arrangements with him.

Toy Run
Mike with discuss the need for parade permits with the sheriffs offices. Disccuss price with Caulkins. Would like whoever we have as a vendor to provide coffee and doughnuts too. Will put on posters this year that no fire arms are permitted on the BCBS grounds. We look into doing TY banner for BCBS and possibly at the state house. Donnie will confirm ice from Tony again.

Scholarships
Set date/time to have to Donnie’s in May Miscellaneous
Waiting to hear from Jeff Cota and Jeff Harper will look into doing an updated “We Ride” video as PSA. Discussed leaving $1000 in the Paypal account to use to make purchases instead of using personal funds. Phil moved to close meeting at 8:20pm. Casey 2nd.

Next meeting will be May 4th at the Legion in Orleans starting at 7pm.